Job Description:
We are seeking a part-time Admin Assistant to become a part of our team, overseeing office functions and delivering vital administrative assistance. This role requires on-site presence in Herndon, VA, every Tuesday to Thursday, from 9 AM to 5 PM. The Admin Assistant will be responsible for providing administrative support, managing office tasks, and assisting with various departments. If you're detail-oriented and enjoy supporting a dynamic team, we'd love to hear from you!
Responsibilities:
- Maintains organized filing systems for records, documentation, and files.
- Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Greet clients, visitors, and guests, determining their purpose and guiding them to the appropriate location.
- Answer, screen, and direct phone calls, take messages, and schedule meetings.
- Manages office supplies and coordinates maintenance of office equipment.
- Receive and distribute mail, documents, packages, and courier deliveries promptly.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Maintains the inventory, storage, and distribution of company equipment/assets (i.e., laptops, monitors, etc.).
- Assists HR with sending out new hire welcome packages and event planning.
- Supports Recruiting with resume formatting and gathering required candidate paperwork.
- Aids various departments with marketing materials and social media postings.
- Updates and sends out our monthly newsletter.
- Performs other related duties as assigned.
Qualifications:
- High school diploma or equivalent required; Associates degree in office administration or related field preferred.
- 1-3 years of administrative and clerical experience preferred.
- Ability to type at least 45 words per minute.
- Exceptional verbal and written communication skills.
- Strong organizational skills with acute attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
Physical requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.