Description

Job Description:
We are seeking a part-time Admin Assistant to become a part of our team, overseeing office functions and delivering vital administrative assistance. This role requires on-site presence in Herndon, VA, every Tuesday to Thursday, from 9 AM to 5 PM. The Admin Assistant will be responsible for providing administrative support, managing office tasks, and assisting with various departments. If you're detail-oriented and enjoy supporting a dynamic team, we'd love to hear from you!

Responsibilities:

  • Maintains organized filing systems for records, documentation, and files.
  • Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Greet clients, visitors, and guests, determining their purpose and guiding them to the appropriate location.
  • Answer, screen, and direct phone calls, take messages, and schedule meetings.
  • Manages office supplies and coordinates maintenance of office equipment.
  • Receive and distribute mail, documents, packages, and courier deliveries promptly.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Maintains the inventory, storage, and distribution of company equipment/assets (i.e., laptops, monitors, etc.).
  • Assists HR with sending out new hire welcome packages and event planning.
  • Supports Recruiting with resume formatting and gathering required candidate paperwork.
  • Aids various departments with marketing materials and social media postings.
  • Updates and sends out our monthly newsletter.
  • Performs other related duties as assigned.


Qualifications:

  • High school diploma or equivalent required; Associates degree in office administration or related field preferred.
  • 1-3 years of administrative and clerical experience preferred.
  • Ability to type at least 45 words per minute.
  • Exceptional verbal and written communication skills.
  • Strong organizational skills with acute attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.


Physical requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Key Skills
Education

ANY GRADUATE