Administrative Assistant

Job Summary:

The Administrative Coordinator will undertake diverse administrative tasks to support managers, directors, and business groups. Responsibilities include keyboarding, scheduling, file maintenance, and correspondence handling. The role involves compiling and analyzing data for reports and presentations, along with possessing strong communication and organizational skills. Maintaining confidentiality is crucial.

Accountabilities:

Develops and maintains computer applications, including documents, spreadsheets, and presentations.

Manages filing systems for business records.

Corresponds with internal personnel, external parties, and vendors, handling information requests and messages.

Manages administrative correspondence and transcribes meeting notes.

Coordinates business travel arrangements and internal/external meetings.

Assists in special projects, including report preparation and budget assistance.

Scrutinizes expenditures and supports financial goals.

Qualifications:

Associate Degree in word processing, clerical support, or related field preferred.

6 months - 3 years of related experience required; experience supporting multiple business groups preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet browsers.

Knowledge of Microsoft SharePoint and Adobe Acrobat (PDF) software preferred.

Strong typing skills and attention to detail.

Excellent interpersonal, written, and verbal communication skills.

Ability to handle confidential information discreetly.

Effective planning and organizational abilities.