BAS Project Manager

Plan, coordinate, direct and supervise personnel, subcontractors and vendors ensuring they complete work on time and within budget for multiple small to multi-million dollar projects with safety, quality, and integrity and client satisfaction.

The Project Manager, under minimal supervision, is responsible for the scheduling of engineers, installers, technicians, subcontractors and providing the customer with continual updates and time frames on projects and service.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to effectively perform each essential duty. Other duties may be assigned as required:

 

Performs job walks with sales, prior to bidding retrofit projects

Holds weekly PAR (Performance and review) meetings with Operations Manager to review overall portfolio management and margins

Signs off on pre-bid reviews with sales and management to ensure adequate material and labor hours are covered

Assists management with pre-booking reviews to ensure complete documentation requirements are available

Schedules project turnover from the office to the field, track backlog and manpower plans

Reviews contract documents for scope requirements

Reviews submittals for correctness and completeness, before submission

Pursue change orders to projects based on contract document discrepancies and impact to project schedules

Develops and maintains/monitors Project Schedule, and notifies management/contract parties of project deviation and recovery

Monitors Project and Job Files with all correspondence, schedules, emails, material request, P.O.’s, Risk Logs, etc

Generates Request for Information documents and track submissions to owner’s representatives

Monitor’s project financials on a weekly basis and develops recovery steps in areas of slippage

Schedules installers, subcontractors and technicians, based on job site conditions/progress and move manpower accordingly to keep crews “right sized”. Works with dispatch to maintain schedules of field team members

Attends and conducts project turn overs and project meetings and job walks to monitor progress

Ensures project material is available, when needed, to maintain field team productivity.

Maintains adequate inventory levels

Monitors all project documentation from field teams, to ensure policies are adhered to

Completes close-out documentation, in accordance with project requirements/HMS requirements

Ensures field teams are complying with posted safety standards and has adequate safety equipment

Mentors and develops Controls Technicians & Installers on HVAC equipment and control concepts

Performs quarterly goal and annual reviews to field team members

Assists management with employee staffing requirements

Implement any action plans necessary and ensure accountability

Establish and monitor guidelines to determine field labor requirements. Recommends changes to requirements based on annual operating plan and performance against plan

Understand purchase requirements

Direct and monitor staff in the preparation of requisitions in a timely manner for materials, equipment, subcontracts

Secures cooperation of sales personnel as required

Demonstrate ability to accurately determine job priorities by scheduling personnel and materials with the dispatcher

Plan project work to assure field personnel, material, and equipment are on the job at the right time

Resolves conflicts as required

Regularly monitors billings and takes action to assure maximum cash flow

Trains, directs, and evaluates staff in the proper, accurate, and timely completion of all paperwork

Assures compliance with company standards

Reports progress and estimate derivations, and customer complaints in writing

Builds rapport and productive working relationships with managers, supervisors, staff, field, and sales personnel to influence decisions for purchasing, scheduling, installations, work completion as well as the sales business system functions

Understands the relationship between performance, customer satisfaction, and new business

 

Requirements

 

10 years of Commercial HVAC experience in building automations and energy services.

5 years of experience managing building automations projects

Strong financial acumen

Strong project coordination and scheduling acumen

Must possess a valid driver’s license and currently maintain a safe driving record as required by the company’s insurance provider

Regular and punctual attendance

 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

 

Change Management - Develops workable implementation plans, communicates changes effectively, builds commitment and overcomes resistance.

Charisma- An influential power or personal quality that gives an individual authority over large numbers of people.

Computer Skills- The individual has extensive knowledge and exceptional skills of Microsoft Outlook, Excel, PowerPoint, Project, Winsoft, and CRM.

Customer Service Focused- the individual has the ability to influence and drive customer satisfaction, possesses the proper judgment to escalate procedures when an emergency arises to meet the customer’s needs.

Delegation- This individual must show ability to assign tasks to others fairly and authorize them to complete the tasks on behalf of the company.

Dependability - Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan.

Interpersonal Skills- The individual maintains confidentiality, remains open to others’ ideas, maintains healthy relationships and exhibits willingness to try new things.

Leadership skills- the individual uses a process that influences other people to achieve an objective and guides the company in a way to make it more coherent and cohesive.

Personnel Management - Includes staff in planning, decision-making, facilitating and process improvement.

Problem Solving Skills- The individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.

Project Management - Develops project plans, coordinates projects, communicates changes and progress, completes projects on time and budget, and manages project team activities.

Professionalism - Approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration regardless of their status or position, accepts responsibility for own actions, follows through on commitments.

Results orientated- Balancing and satisfying the needs of all relevant stakeholders, this includes oneself, customers, suppliers and those with a financial interest in the organization to achieve excellence

Safety and Security - Observes safety and security procedures, uses equipment and materials properly.

Time Management- This individual must development processes and tools that help them to be more productive and efficient in day to day activities.

Work Ethic- This individual must foster a belief in the moral benefit and importance of work and its inherent ability to strengthen character.

 

This job description gives an overview of the overall essential functions, competencies, skills, and abilities for the BAS Project Manager role. Other job duties may be assigned that are not included in the job description.

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

 

Able to lift 75 lbs from floor to waist with possible repetition

Able to lift 50 lbs from shoulder to overhead

Able to work with both arms above head for minimum of 5 minutes

Able to carry 50 lbs for a distance of 25 feet

Able to push or pull 125 for a distance of 500 feet

Able to climb stairs and ladders

Able to carry 30 lbs while climbing stairs or a ladder

Able to grip and operate hand tools, powers tools and safety equipment, such as chain falls

Able to lift legs and step over obstacles up to 19 inches above the ground

Able to perform work while in varying physical positions, such as lying on side, in a kneeling position, while standing on a ladder

Able to access rooftop units and work at heights and in some cases tight or enclosed spaces

Able to wear a respirator if conditions require; may have exposure to potentially harmful chemicals or materials

Able to crawl for a distance of 200 feet

Vision:

Correctable to 20/20 with no color blindness

Hearing:

Correctable to normal range