Communications Specialist

About the job

Purpose of Position/Summary:

The Maternal and Child Health Division will be surveying recent mothers through the Pregnancy Risk Assessment Monitoring System (PRAMS). The purpose of this position is to support the Maternal and Child Health (MCH) Division by coordinating and assisting PRAMS Project Coordinator and Operations Manager in conducting phone interviews with selected participants and recording responses. This position reports directly to the MCH Communication Supervisor. This position will support the federal and state responsibilities related to the surveillance of maternal morbidity and mortality and infant morbidity and mortality by overseeing the joint research project with the Centers for Disease Control and Prevention (CDC).

Essential Duties/Responsibilities:

Incumbent will be responsible for providing support to the Indiana Pregnancy Risk Assessment Monitoring System (PRAMS) project through telephone interviewing and data collection.

Survey Administration & Data Collection

• Adhere to the PRAMS protocol.

• Assist with preparing survey materials and mail operations.

• Conduct all telephone interviews according to PRAMS protocol. This includes administration of the introductory script with elements of informed consent, monitoring telephone interviews, and adhering to the call frequencies and schedules specified in the PRAMS protocol.

• Schedule telephone interviews and keep accurate records of telephone contacts.

• Maintain confidentiality and privacy of telephone interviews and mail materials.

• Complete entry of survey, comment, and operations information in PIDS on a timely basis following the close of each batch (e.g., within two weeks).

• Provide the site with a summary monitoring report for each survey batch.

• Develop systematic weekly communications with site to monitor survey batch progress such as timing of mailings, data entry progress, undelivered mailings, wrong number report, telephone disposition report, completes, and other information

Job Requirements:

High School diploma or equivalent required. Two years of completed college coursework or an associate degree in public health, communications, or a related health or social science field, preferred. Will consider survey or social science research experience and/or knowledge of maternal and child health field.

Skills:

• Excellent interpersonal skills and ability to convey information effectively to professionals and the public.

• Ability to build rapport with and gain cooperation from telephone survey respondents.

• Experience with data entry and telephone interviewing or telephone customer service work is preferred.

• Experience with Microsoft Office and mail merge functions and CATI (Computer Assisted Telephone Interviewing) software.

• Knowledge of survey techniques.

• Ability to stay on task while maintaining thoughtful attentiveness to detail is critical as is possessing a desire to work collaboratively and communicate openly with a small team to improve operations and complete tasks in a timely manner.

• Able to work independently and as a part of a project team.

• The ability to type at least 40 words per minute is preferred.

• Bilingual English/Spanish highly desirable