OneSource Service Support Specialist – Customer Support

Key Responsibilities:

Daily Responsibilities/Job Description: As necessary, refer customer to the correct internal
professional to ensure the most effective escalation, transfer, or reassignment path, achieving resolution and customer satisfaction.
Service Scheduling and Processing:Monitor & respond to customer requests ensuring effective communication.
Process requests for equipment service.
Schedule regular maintenance and record all event activities in applicable CMMS.
Communicate timely program information to selected service providers to ensure satisfactory delivery of services.
Monitor & respond to customer requests, ensuring response times are within the requirements.
identified in the customer Statement of Work and Service Level Agreement.
Review and schedule preventive maintenance and other scheduled compliance activities (OQ, PQ and validation) and dispatch, accordingly, coordinating scheduling meeting customer site requirements.
Follow up on service events to confirm the event has been completed and the customer is satisfied.
Utilize applicable CMMS, to capture pertinent detail regarding the event.
Complete follow-up transactions in an organized, detailed, efficient manner, meeting deadlines.
Data entry is accurate and errors minimal. Work with service delivery team to ensure service delivery goals are met.
Coordination: Responsibility to provide visibility to accuracy of data in comparison to process, metrics and KPI Presentation of results to manager Point of escalation within the Customer site teams Point of contact within the team to share and implement best practice & training opportunities
Communication: Ability to articulate with technically oriented people, quickly establish rapport, gain their confidence, respect and trust.
Communicate timely program information to selected service providers to ensure satisfactory delivery of acquired services and materials.
Discuss troubleshooting/repair situations with service providers or customers, in a professional, cost effective manner, utilizing poise, tact and diplomacy to obtain cooperation and results.
Monitor open requests, working to achieve closure, and meeting metrics requirements.
Escalate problems to manager or the appropriate program leader or customer program contact for strategy development and participation as appropriate.
Follow up to ensure that all questions/requests/customer commitments are responded to or resolved to the customer’s satisfaction.

Key Requirements and Technology Experience:

Skills-OneSource, Customer handing, Email Support.
Qualifications/years of experience: Bachelors degree with 2 years of experience in a team-based customer service environment OR
Associate’s degree with 5 years of experience in team based customer service environment.
Must Haves:  Ability to work effectively in a team and individually; organized with great time
management skills.
Bias for action and high level of commitment to the customer.
Excellent verbal and written communications skills.
Demonstrated experience and proficiency using software for word processing, email, order entry, and others as required,
Technology Requirements: Experience working in GMP, GXP environments. Proficiency in Microsoft Office; SAP, Service Max, and Maximo experience desirable.