Job Description
This position is responsible for performing general administrative, office support for company projects.
Responsibilities
- Keep and maintain project files.
- Maintain project e-mail box.
- Document control - data entry.
- Track projects and produce monthly progress reports.
- Work with specs, changes and finalizing.
- Facilitate questions regarding projects and research information.
- Maintain tracking system for projects.
- Record minutes from Project Manager meetings.
- Answer phones and direct calls.
- Read and sort incoming mail.
- Collect bills/invoices.
- Type memos, correspondence, reports, and other documents.
- Make travel arrangements.
- Prepare outgoing mailings and labels, including emails and faxes.
- Organize and maintain filing system.
- Coordinate client or vendor lunches, including set-up and clean-up.
- Reserve conference rooms.
- Coordinate with internal support departments.
- Order and maintain supplies.
- Arrange equipment maintenance or set-up.
- Keep the department calendar and roster.
- Occasional project assistance for managers.
- Assist in Power point presentations.
- Utilize Access to store and retrieve data.
- Help coordinate clerical needs of special projects.
- Complete weekly timecards.
- Make copies of printed material.
- Additional duties as assigned by supervisor to assist in the overall success of the group and company.
EEO Employer – Minorities/Females/Disabled/Veterans/Gender Identity/Sexual Orientation