Description: The Department of Aviation is seeking a Project Coordinator to manage and coordinate the IT Governance project intake process.
Duties and Responsibilities:
- Coordinate IT project activities to support project governance, including on boarding new projects, managing updates, and status reporting.
- Ensure appropriate utilization of company resources.
- Manage and support monthly governance board meetings.
- Compile project status reports and schedules.
- Organize and manage project review board meetings.
- Identify and resolve technical problems.
- Ensure proper documentation of all project phases.
- Provide analytical and administrative support to managers for assigned projects.
- Monitor project progress, assess risks, and document project logs.
- Present interim results and cooperate with management, customers, and steering committees.
- Set up and manage Governance Board Meetings (PRB, ARB, Steering Committees).
- Interact with various teams to coordinate project activities.
- Maintain work operations continuity by documenting needed actions and discovering irregularities.
- Assist in project design, development, and change order management.
- Attend project meetings, follow up on outstanding tasks, and develop project reports.
- Analyze and resolve project issues promptly.
- Review contract requirements and process invoices in a timely manner.
- Hand over project results and prepare final project reports.
Experience/Requirements:
- 3-5 years of experience in a similar position.
- Strong written and verbal communication skills.
- Organizational and leadership skills.
- Ability to manage a diverse workload and track multiple work activities.
- Ability to direct and lead the work of others.
- Highly accountable with a focus on producing high-quality deliverables and meeting deadlines.
- Entry-level knowledge of MS Project Professional and SharePoint.
- Entry-level knowledge of project management practices.