Project Portfolio Manager

Basic Duties:

Utilize the State of Michigan’s Project Portfolio Management Tool (Clarity) to prepare project schedules, assign resources and manages budgets. 

Prepare information for presentations geared to various audiences ranging from executives, managers and project team members. 

Accountable for monitoring, controlling, and communicating project progress by actively managing the cost, schedule, scope, resources, quality, and risks.

Accountable and responsible for clear, timely, and accurate communications with stakeholders, particularly the project sponsors, project team members, program managers, and DTMB management, on the status of the project, using appropriate communication methods.

Responsible for providing leadership and fostering collaborative participation between the technical and business teams by obtaining consensus and gaining commitment. 

Responsible for working with the project team members to develop and maintain the following key SUITE Project Management Methodology (PMM) deliverables throughout the project lifecycle:

Project Charter - Project Schedule – Project Budget - Communication Plan - Project Status Report - Risk and Issue Management Plans - Change Requests - Project Closedown Summary

Responsible for managing interfaces related communication with other agencies. 

Responsible for ensuring the project adheres to the SUITE PMM and System Engineering Methodology (SEM), including appropriate and timely transitions through the stages and phases of the project lifecycle.

Responsible for facilitating and enforcing the Change Management process as agreed upon with the agency (Change Requests) when the project deviates from the approved scope, schedule, or budget. This includes ensuring all Change Requests have appropriate approval before action is taken or information is updated.

Responsible for creating project Corrective Action Plans (CAP) when necessary for projects in yellow or red status. 

Responsible for understanding the project benefits and the impact of change requests to the benefits business cases. Responsible for ensuring related project artifacts are updated accordingly.

Responsible for reviewing and understanding vendor contracts to actively manage the vendor deliverables and adherence to the vendor deliverable approval procedure.

Facilitates the interactions among stakeholders by clarifying the expectations of all participants and ensuring all deliverables are assigned, reviewed, and completed.