Transformation PMO X3

The Transformation PMO role will support The Functions Transformation Programme to drive programme delivery, collaborating with change teams across all Functions to assure quality in execution. The Transformation PMO role provides a critical role in understanding the project health and execution progress, in particular tracking risks, issues, assumptions and dependencies across the Functions Transformation Programme and coordination of the overarching transformation. They will provide a key role across the organisation in tracking benefits realisation in line with cost to deliver.

Key Accountabilities
Supporting successful delivery of the Functions Transformation Programme by:
• Identification of critical project management data across the Functions Programme in relation to risks and issues, assumptions and dependencies (RAIDs), stakeholders, benefits, milestones and financials.
• Analysis and management of data gathered to support the overall tracking of progress, financials and benefits across the programme leading to successful delivery.
• Production of reports, including KPI assessments to the Functions Transformation SteerCo, and within the wider governance framework.
• Support to the Transformation Lead to ensure Working Groups and Governance meetings are well prepared, and documentation of actions, minutes and decisions is completed and appropriately circulated.
• Review of project communications and stakeholder engagement across impacted stakeholders for all Transformation Projects
• Project Health and quality assurance reviews across all projects within the Functions Programme
• Coordination with Project leads regarding the Stage Gate process and Transformation Programme lifecycle
• Safeguarding effective change control processes, ensuring programme artefacts are updated as appropriate and managed through appropriate governance
• Supporting the Programme and / or Project Managers in assessing the risks from the change, including the tracking of thematic issues, early identification and management of RAIDs requiring escalation
• Supporting the Programme and / or Project Managers in in tracking outcomes, ensuring that planned outputs deliver the agreed outcomes and benefits

Stakeholder Management and Leadership
• Maintain a future focus, looking ahead to ensure any risks or dependencies are managed effectively
• Build trusted relationships with a network of key stakeholders that supports the early resolution of risks and issues and helps to solve complex problems
• Proactively work with Delivery Leads to seek out and solve problems, helping Project and Programme Managers to ensure project outcomes remain on track
• Drive continuous improvement, being an advocate for managing change initiatives efficiently and effectively and in line with our Policies and Standards
• Being open to change, applying evaluative judgement and thinking analytically to operate effectively within a complex and changing environment
• Support the Programme or Project team day-to-day through great organisational skills, providing support and insight as needed, communicating clearly and often

Risk and Control Objective
Take ownership for managing risk and strengthening controls in relation to the work you do.

Person Specification
• Ability to network and influence others and work with senior stakeholders
• Highly articulate and a persuasive communicator
• Presentation and communication skills, managing senior (MD/D Level) stakeholders.
• Collaborative style with ability to quickly build trust and credibility
• Proficient in use of Excel and data management
• Ability to analyse and interpret data

Essential Skills/Basic Qualifications:
• Ability to work within a regulated and controlled environment.
• Experience in supporting large strategic transformation programmes in a complex environment
• Excellent project assurance skills, with a focus on project health, benefits realisation, dependency management, financials (i.e. forecasting, actual spends v achievement of benefits comparison), Stage Gate and project lifecycle management
• Experience of supporting large transformation programmes in a financial and regulated environment
• Presentation and communication skills, managing senior (MD Level) stakeholders
• Excellent presentation and communication skills along with the ability to produce documents of clear information appropriate for Senior Management
• Ability to analyse, interpret vast amounts of project data and work in partnership with others to identify and address issues and problem solve efficiently and appropriately
• Execution focused and experienced in working in a Risk, Control, Governance or Framework environment
• Ability to work with a range of stakeholders, in roles across a large complex organisation, to generate feedback, support and energy associated with their subject matter
• A strong advocate and practitioner of Diversity and Inclusivity.

Desirable skills/Preferred Qualifications:
• PMP Certified or Equivalent PM Certification
• Financial services experience