Accounts Payable Manager

About the job

Job Title: Sr. Accounts Payable Administrator

Department: Finance

Location: Orlando, FL

Job Type: Full-Time

Reports To: Accounts Payable Manager

Job Summary:

We are seeking a highly skilled and organized Sr. Accounts Payable Administrator to support our accounts payable function. The Sr. Accounts Payable Administrator will play a crucial role in the company's financial operations by ensuring the timely and accurate processing of invoices, managing vendor relationships, and implementing efficient accounts payable processes. The ideal candidate will have strong leadership and communication skills, along with a solid understanding of accounting principles and financial best practices.

Key Responsibilities:

1. Invoice Processing:

· Review, validate, and process invoices in accordance with company policies and procedures.

· Ensure accurate coding of expenses and appropriate approvals are obtained.

2. Vendor Management:

· Establish and maintain strong relationships with vendors and resolve any payment-related issues.

· Negotiate payment terms and discounts with vendors to optimize cash flow.

3. Team Leadership:

· Mentor and train the accounts payable specialist, providing guidance and support.

4. Process Improvement:

· Continuously assess and improve accounts payable processes to enhance efficiency and accuracy.

· Implement automation and technology solutions to streamline AP operations.

5. Payment Processing:

· Schedule and process payments in a timely manner while optimizing cash flow.

· Monitor payment runs and ensure compliance with company cash management policies.

6. Financial Reporting:

· Assist with preparation of accounts payable reports for management, including aging reports and cash flow analysis.

· Ensure accurate and up-to-date records are maintained.

7. Compliance and Auditing:

· Ensure accounts payable processes comply with regulatory and internal auditing standards.

· Assist with external and internal audits as required.

8. Cross-Functional Collaboration:

· Collaborate with other departments, particularly with procurement and finance, to streamline processes and resolve discrepancies.

Qualifications:

· Bachelor's degree in Finance, Accounting, or a related field.

· Proven experience in accounts payable.

· Strong understanding of accounting principles and financial best practices.

· Familiarity with accounting software and ERP systems.

· Excellent communication and interpersonal skills.

· Strong problem-solving and analytical abilities.

· Attention to detail and accuracy.

· Ability to work in a fast-paced and dynamic environment.