Admin Assistant

Job Description:
We are seeking a part-time Admin Assistant to become a part of our team, overseeing office functions and delivering vital administrative assistance. This role requires on-site presence in Herndon, VA, every Tuesday to Thursday, from 9 AM to 5 PM. The Admin Assistant will be responsible for providing administrative support, managing office tasks, and assisting with various departments. If you're detail-oriented and enjoy supporting a dynamic team, we'd love to hear from you!

Responsibilities:

• Maintains organized filing systems for records, documentation, and files.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Greet clients, visitors, and guests, determining their purpose and guiding them to the appropriate location.
• Answer, screen, and direct phone calls, take messages, and schedule meetings.
• Manages office supplies and coordinates maintenance of office equipment.
• Receive and distribute mail, documents, packages, and courier deliveries promptly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains the inventory, storage, and distribution of company equipment/assets (i.e., laptops, monitors, etc.).
• Assists HR with sending out new hire welcome packages and event planning.
• Supports Recruiting with resume formatting and gathering required candidate paperwork.
• Aids various departments with marketing materials and social media postings.
• Updates and sends out our monthly newsletter.
• Performs other related duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• 1-3 years of administrative and clerical experience preferred.
• Ability to type at least 45 words per minute.
• Exceptional verbal and written communication skills.
• Strong organizational skills with acute attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Physical requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.