ADMIN-CLER : ADMINV1 : Admin Assistant 1:2WN1

About the job

In person only

Account Clerk

Purpose Of Position/Summary

This position is assigned to work in the travel/accounts payable section of the finance division. The

position is responsible for a variety of important and complex functions by coordinating the flow of

documents, information and approvals. Responsible for data entry in People soft, as well as opening,

logging, and distributing mail.

Essential Duties/Responsibilities

Working knowledge of data entry into People Soft or the ability to easily learn.

Audit invoices and travel claims to verify validity of expenses

Sort and pass out mail

Critical thinking is a must

Job Requirements

Knowledge of appropriate Encompass modules

Knowledge of Receiving and Auditing

The ability to gain knowledge of department functions and procedures

Ability for problem solving.

Ability to provide customer service with diplomacy and tact

Aptitude for business and mathematics

Supervisory Responsibilities/Direct Reports

N/A

Difficulty Of Work

The work varies from day to day and involves some independent decision making, applying established

procedures and techniques.

Responsibility

Incumbent receives general instructions and follows established procedures without further supervision

other than minimal need for assistance in performance of duties

Work is reviewed on a continuous basis to ensure compliance with established procedures.

Personal Work Relationships

Works with all departments and program areas within IDOH as well as The Comptroller's office and

Department of Administration

Physical Effort

N/A

Working Conditions

Work is performed in an office environment with limited physical demands