Administrative Assistant Receptionist

Administrative Assistant Receptionist

Louisville,United States

Permanent

Skills

FRONT DESK 

About the job

Overview: The Front Desk is the first point of contact at our real estate agency. The ideal

candidate will provide exceptional customer service, manage incoming calls, and assist

clients and visitors with inquiries. The candidate will be friendly, professional, and detail-

oriented.

Responsibilities/Duties:

Clerical duties include but are not limited to the following:

Greeting clients and visitors warmly and directing them to the appropriate staff

Answering phone calls and responding to emails promptly

Managing appointment scheduling and coordinating meetings

Maintaining an organized front office and managing office and agent supplies

Data entry into Spreadsheets and MLS

Opening and closing duties for the office

Assist with preparation for meetings

Preparing items for agent requests, including but not limited to printing and packaging of compliance paperwork, agent gifts, drip campaign

Social media ad placement per company standard operating procedures

Receive mail and distribute it accordingly

Send email communication to recipients

Complete timecard daily

Qualifications:

Previous experience in a receptionist or customer service role

Strong communication and interpersonal skills

Proficiency in office software and multitasking abilities

Google Workspace

Professional appearance and demeanor

Adapt to a fast-paced environment

Strong communication and interpersonal skills

Detail orientated