Administrative Assistant

Administrative Assistant

Washington, DC

The Administrative Support Specialist position will provide assistance to the Office of the Deputy Administrator for Management and Budget (ODAMB) with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive and its team perform their job.

Major Duties:

• Managing the scheduling for the Senior Executive of the Office of the Deputy Administrator for Management and Budget (ODAMB)
• Drafting, reviewing, and send communications on behalf of the Office of the Deputy Administrator for Management and Budget (ODAMB)
• Organizing and preparing for meetings, including gathering documents and attending to logistics of meetings – to include Zoom, MS Teams, and other virtual meeting expertise
• Answering and responding to phone calls, communicating messages and information to the Office of the Deputy Administrator for Management and Budget (ODAMB)
• Prioritizing emails and responding when necessary
• Creating, updating, and maintaining spreadsheets
• Assisting with correspondence routing of Documents via DocuSign
• Coordinating travel arrangements
• Maintaining various records and documents for the Office of the Deputy Administrator for Management and Budget (ODAMB)
• Preparing written documentation, as requested
• Assisting in writing Standard Operating Procedures (SOP) and other procedural documents;
• Attending meetings and capturing and distributing minutes derived from the meeting;
• Generating reports depicting outcome and effectiveness following completion of task/meetings/etc;
• Maintaining central document control for all papers (SOWs, contracts, etc) and maintains an accurate and current library of technical resources and documentation.
• Organizing material and complete writing assignment according to set standards regarding order, clarity, conciseness, style, and terminology.

Administrative Support Specialist Skills and Qualifications:

High school diploma or GED, or bachelor’s degree.