Administrative Assistant

Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant to join our Human Resources team. The ideal candidate will play a critical role in supporting the employee onboarding process, conducting reference and background checks, and assisting with pre-screening interviews. This position requires strong communication skills, a high level of confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

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  • Employee Onboarding:
    • Manage and coordinate the onboarding process for new hires, ensuring all required paperwork and documentation is completed accurately and in a timely manner.
    • Schedule and facilitate orientation sessions for new employees, including training on company policies and procedures.
    • Assist in the creation of onboarding materials, welcome kits, and presentations.
    • Ensure compliance with all federal, state, and company regulations during onboarding.
  • Reference and Background Checks:
    • Conduct reference checks by contacting previous employers and verifying employment details.
    • Administer background checks in accordance with company policies and ensure timely follow-up on any flagged results.
    • Maintain accurate records and documentation of all reference and background check activities.
  • Pre-Screening Interviews:
    • Assist the HR team by conducting initial phone or video interviews with candidates to assess basic qualifications and fit for the role.
    • Schedule interviews with hiring managers and track interview progress.
    • Provide feedback to HR and hiring managers based on pre-screening results.
  • General Administrative Support:
    • Maintain and organize employee records, ensuring accuracy and confidentiality.
    • Assist with other HR administrative tasks as needed, including scheduling meetings, preparing reports, and managing employee inquiries.
    • Support recruitment efforts by posting job ads, managing resumes, and maintaining candidate databases