Data Manager

Data Manager

[Indianapolis, IN , IN] |   2023-07-06 13:41:31

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Job Code : 2023-MY3TECH0546

Job: Data Manager

Location : 2 North Meridian Street Indianapolis, IN

The purpose of this position is to support the Maternal and Child Health (MCH) Division by coordinating and assisting PRAMS Principal Investigator and PRAMS Project Coordinator in the day-to-day operational oversight of PRAMS. Background The Indiana Department of Health, Division of Maternal and Child Health is seeking to engage mothers and birthing persons recently after birth to better understand infant/maternal health and morbidity in Indiana. Maternal health and pregnancy experiences significantly impact the wellbeing of infants across the state. This effort aims to better understand the unique considerations  

Essential Duties/Responsibilities:

The person in this position will generally spend 100% of his/her time on PRAMS. A successful Data Manager has good communications skills (for both telephone interviews and communicating with CDC personnel), strong computer skills (including knowledge of word processing, Windows, and file management), and the ability and willingness to be trained in new and technical areas. The duties and responsibilities of the Data Manager are to:

Operational Management

Execute the day-to-day activities of PRAMS in collaboration with the Project Coordinator and CDC.

Assist in maintaining inventory and supplies for PRAMS.

Participate in CDC site visits, trainings, and workshops, including the initial installation and training visit.

Inform the Project Coordinator of PRAMS activities on a frequent basis.

Data Collection

Develop a high level of proficiency with all PRAMS software. Prepare participation incentives or rewards.

Prepare and mail PRAMS questionnaires, and conduct verification checks.

Maintain schedule for mail and telephone follow-up.

Locate telephone numbers for telephone follow-up.

Conduct telephone interviews as necessary.

Follow-up with web survey respondents that may need assistance

Enter completed questionnaires.

Data Management

Edit and correct data files as necessary using PRAMS software to assist in this process.

Ensure that monthly batch data files for PRAMS are released to CDC in a timely manner using PRAMS software  

Ensure quality of PRAMS data.

Maintain security and confidentiality of PRAMS data.

Job Requirements:

Bachelor's degree public health-related or similar field, such as health promotion, health communication, health education, or public health and two years of related experience. Professional experience may substitute for education.  

Additional requirements include:

Demonstrated ability think across systems

Highly motivated and able to take initiative; creative thinking.

Outstanding organizational skills

Ability to multi-task and prioritize.

Excellent verbal and written communication skills

Working knowledge of organization and function of the Indiana Department of Health

Ability to work under pressure/tight deadlines in a fast-paced environment.

Skills to actively promote programs with discernment and sensitivity for community needs and standards.

Ability to work independently and as a team member.

Proficient in the use of Microsoft Office PowerPoint, Word, and Excel

Supervisory Responsibilities/Direct Reports:

This position is not responsible for supervising other team members, though may in the future.

Difficulty of Work:

This role will serve as the Indiana PRAMS project expert for IDOH, local, state, and national partners.  It also requires the ability to effectively communicate orally and in writing.

Work Relationships:

Employee works with department staff, public, state, and federal representatives, and other stakeholders in the private sector for the purpose of coordinating the PRAMS program. Work frequently involves the discussion of non-routine problems encountered by the employee and other Women’s Health Team and MCH staff.

Physical Effort:

Position is primarily a desk job. Requires extensive computer use and ability to be mobile in small, confined spaces. No heavy lifting required.

Working Conditions:

Employee works primarily at the Indiana Department of Health office in the MCH Division. Some in state may be required.

Bachelor's degree in public health or related field (prof. exp. may substitute for education).

Required

3Years

Microsoft Office (Word, PowerPoint, Outlook, and Excel)

Required

2Years

Video Conferencing Platforms (Zoom and Microsoft Teams)

Required

2Years

Working knowledge of organization and function of the Indiana Department of Health

Required

2Years

Prior exp. analyzing and reporting data.

Required

2Years

Prior. exp. w/quality improvement.

Required

2Years

Excellent communication skills, both verbal and written.

Required

Proven ability to effectively multi-task and work independently.

Required

Prior exp. releasing and analyzing public survey results.

Highly desired