Executive Assistant - Admin Support for Sr Staff of DoD -- Hybrid-Virginia

iitjobs has an open position for a Executive Assistant to play a critical role in supporting the Department of Defense Chief Information Officer (DoD CIO) Chief Administration and Execution Office (CAEO) with Administrative efforts. This position provides executive and administrative support for DoD CIO senior leaders. Performing this role will be very difficult without previous experience working in DoD senior staff environments.  

Role :- Executive Assistant - Admin Support for Sr Staff of DoD

Required Skills:-

• Clearance: Active Secret
• Education/Experience: High School Diploma with 5 Years of related experience
• Technical: Must be proficient in Microsoft 365 (DoD365) to include Office, MS Teams, and SharePoint Online

Work Related:-

• Contract Length: 5 years 
• Work Location: Arlington, VA
• Telework: In office 2-3 days per week/as required – rest telework
• Start Date: Aug 2024

Job Duties:-

• Provide executive assistance support for senior staff in DoD CIO Workforce Innovation Directorate.
• Provide task management assistance and workflow assistance.
• Support meetings, conferences, workshops, and training events (drafting agendas, minutes, etc.)
• Provide travel and transportation support and related services in the areas of planning and scheduling foreign and domestic travel itineraries, booking reservations, obtaining tickets, and arranging for government or commercial transportation using the Defense Travel System (DTS). When necessary for foreign travel, transmit country clearances using the DoD Foreign Clearance Guide and Aircraft and Personnel Automated Clearance System (APACS).
• Security administration, information security, and physical security.
• Support the preparation of reviews, briefings (includes preparing and revising briefing slides), and presentations to senior department leadership and interdepartmental committees, as well as other government and non-government officials.
• Provide quick reaction support to include associated papers, briefings, and slides.
• Support the correspondence management process to include all aspects of mail operations and electronic workflow tools (e.g., Correspondence and Task Management System (CATMS)). 
• Draft plans, reports, presentations directives, correspondence, and other documents.
• Support senior executive and directorate level calendar management and ensure background/read- ahead materials are prepared in support of upcoming meetings and activities. Such assistance will also include providing routine security and administrative support such as access control to DoD CIO classified spaces, greeting office visitors, according to priority.

Interested candidates, please share your profiles along with your contact details and the best time to connect to:- 

        [email protected]

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