Description

Job Description:

  • The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.
  • You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
  • Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
  • You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
  • You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Qualifications:

  • Minimum of 3 years of experience in an Executive or Administrative Assistant role
  • High school diploma or GED is required; Bachelor's degree preferred
  • Being able to multi-task in a fast-paced environment
  • Experience in calendar management
  • Adaptable team player
  • Good problem-solving ability
  • Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
  • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
  • Effective interpersonal skills and excellent telephone etiquette
  • Superior oral and written communication skills
  • Tact and good judgment in confidential situations and proven experience interacting with senior management

Education

Any Graduate