Front Desk Receptionist

About the job

The Executive Admin– Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept.

Responsibilities:

Daily walk around of the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor

Reception Duties:

• Reception Management

• Receive clients & guest at the front desk

• Ensure TCS security protocols are followed

• Identity Cards/Badge management

• Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others)

• Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

Executive Admin Duties:

• Order & manage supplies (pantries, copiers, office supplies, etc.)

• Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.

• Maintain Seat Occupancy data & Daily, Monthly & other required reports

• Assist with annual budget and billing of all related vendors

• Any other Admin duties assigned by Office Admin/Supervisor from time to time.