HR/OFFICE ADMINISTRATOR

Position Summary:

We are looking for an experienced HR/Office Administrator to support our expanding Sofia office. The ideal candidate will be able to handle a wide range of administrative/HR-related tasks; to work independently with little supervision; and to help ensure a positive employee experience. 

Role & Responsibilities:

• Co-ordinate the end-to-end HR administration process, including preparing employment contracts for new hires, creating annexes and job descriptions, initiating background checks, internal relocations and managing the on and off-boarding process
• Provide general administrative support to the Sofia Office by answering the main telephone line, meet and greet visitors, receive deliveries, sort incoming mail and arrange courier shipments
• Be the first point of contact for employees in Bulgaria, supporting with any questions and escalating/re-directing questions where appropriate
• Process employee change notifications and documentation relating to changes such as compensation, title, department, and manager changes
• Implement and administer HR procedures and processes
• Administration of local benefit plans, working with the broker for renewals
• Provide local support to our internal visa team, assisting with the process of Blue Card applications, TPS registrations and liaising with local authorities where required
• Work closely with payroll to ensure accurate salary payments
• Process HR and facilities related invoices
• Serve as the Health and Safety representative for the Sofia office, which includes DSE assessments for new starters, first aid and fire warden duties, and tracking/reporting any incidents
• Liaise with building management on facility issues, distribute local access control badges and allocate car park spaces as applicable
• Manage kitchen/washroom supplies, and order supplies as needed
• Oversee cleaning company, water/coffee supplier etc. ensuring that the required standard of service is met.
• Ad hoc HR projects and general administrative support as and when needed.

 Experience and Requirements:

• 2+ years experience working within HR Administration or role at a similar level, preferably in multinational business environment
• Solid knowledge of Bulgarian employment law
• Ability to multitask and prioritise
• A team player
• Good organisational and administrative skills, with strong attention to detail and accuracy
• Proficient with Microsoft applications, including Word, Excel, and PowerPoint
• Excellent communication and interpersonal skills
• Professional and discreet

Education:

• Bachelor’s degree in related field