Human Resources Analyst

Job Summary:

The Human Resources Analyst performs a variety of professional duties in support of human

resources management within the organization. This position will be required to handle

confidential information.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be

assigned.)

• Manages position control processes to include tracking position history, request for new positions

and changes to existing positions.

• Creates and updates positions in PS HCM based on authorized budgeted positions. Review and

process requisitions for authorized positions and titles assuring that position titles are consistent

and appropriate.

• Post open positions to meet organizational goals and requirement.

• Maintains current job descriptions for all positions. Ensures minimum and desirable qualifications

are appropriate, job related, and consistent. Maintains standard job description formatting and

language. Works with managers to periodically review job descriptions and revise as appropriate.

• Submits data to the Virginia New Hire Reporting Center for all newly hired or rehired employees.

• Runs queries and reports from PeopleSoft HCM for organizational needs.

• Assist in the collection, preparation, and review of data for reports.

• Review and processes personnel actions into the HRIS database to effect changes in employee

status such as salary changes, transfers, and promotions.

• Maintains and processes confidential and sensitive information.

• Prepares monthly salary and pay grade reports.

• As a subject matter expert, assist and participate in PeopleSoft HCM user acceptance testing;

report system defects and recreate problems in the test environment to identify user or system

errors; set-up or enhancement of various modules.

• Assists with a variety of special projects.

• Administers the employee referral process. Track and process employee referral bonuses for

recommended newly hired employees.

• Arranges travel and lodging for selected candidates when appropriate.

• Participates in administrative staff meetings and attends other meetings and seminars.

• Develops and produces letters for applicants and candidates throughout the hiring process.

• Revises and maintains organizational charts to reflect organizational structure, reorganizations,

approved budgeted positions and current incumbents. Ensures that job descriptions are updated.

• Performs job analysis and classification studies; compile salary administration survey data by

contacting external agencies; completes salary surveys for external organizations.

• Monitor and interpret federal, state, and local laws as they relate to the Human Resources

Department. Maintains compliance with federal and state regulations concerning employment.

Human Resource Analyst Page 2 R. November 2, 2023

• Manage records created and received in compliance with the Hampton Roads Transit Records

Management Policies and Procedures.

• Performs other related duties as required and assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Considerable knowledge of principles and practices of personnel administration, effective oral and

written communication skills and excellent interpersonal skills. Must have the ability to compile a

variety of information into detailed written and analytical written reports. Must have the ability to

present effective oral presentations. Ability to work independently and in team settings, will be

required to maintain effective working relationships with employees, supervisors, management, and

the general public. High level of interpersonal skills to handle sensitive and confidential situations and

documentations.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with

performance of assigned work is essential. Basic problem-solving skills associated with software

applications used is expected. Software usage relevant to job duties will be evaluated.

Software Applications:

Microsoft Outlook, Word, Excel, PowerPoint and Visio; PeopleSoft HCM and Financials

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees,

and the public from injury or harm. Promote safety awareness and follow safety procedures and

policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to

their Supervisor, Manager and/or the Safety Department.

Qualifications:

Training and/or Education:

Minimum requirements include a bachelor’s degree from a four-year accredited college or

university in Human Resources, Public Administration, Business Administration, or a related

field and three (3) to five (5) years of Human Resources experience. Previous experience in

the field of Human Resources/Organizational Development required and may be substituted

for education. Must successfully demonstrate knowledge and skills in interpretation of federal,

state, and local regulations. Must have excellent oral and written communication skills.

Required Experience:

This position requires an extremely perceptive person, who can relate to individuals at all

levels. As unique situations present themselves, the incumbent must be sensitive to corporate

needs, employee goodwill, and the public image, have a basic understanding of the

Company's organizational structure as well as an extensive knowledge of personnel policy and

procedure and federal and state laws regarding employment practices.

Licenses or Certificates:

• Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date

of hire (in instances when an out of state license is not the applicant's current state of residence).

• PHR or SPHR preferred