IT Asset Management Specialist

Job Description

Overview:
The IT Asset Management Specialist will be responsible for tracking software licenses and maintenance agreements to ensure the organization remains compliant with vendors licensing agreements. In addition, this individual will be responsible for maintaining an accurate inventory of hardware devices within the organization to ensure inventories can feed applications that depend on inventory.

Responsibilities:
Maintain an accurate list of software owns with critical information such as period of performance (POP), start date, end date, number of licenses, software owner, and other applicable fields
Regularly review software inventory reports to ensure owns enough licenses to remain compliant
Meet with vendors to obtain quotes for software and maintenance purchases
Work closely with Client procurement team to understand lead time for procuring software
Regularly meet with Client accounting team to ensure software and maintenance are documented in the financial system
Analyze and identify savings opportunities for renewals, software licensing, and maintenance agreements
Assign and revoke software licenses by using vendor software licensing portals
Develop an annual software licensing budget for the whole organization
Generate reports as needed for software and maintenance agreements
Act as the centralized point of inventory control for hardware assets using ServiceNow
Work with IT Operations team and Software Development to ensure hardware assess are discovered and classified in the configuration management database (CMDB)
Generate reports for hardware assets to provide to the Security Compliance team as well as other groups as needed
Update and reconcile hardware attributes such as environment, function, status, and business owners for all servers and network devices
Develop a quarterly recertification process of ensuring all hardware assets are still in use and information is current

Education :
Bachelor Degree and/or relevant technical training and certifications.
Three (3) to Four (4) years’ of directly related experience.
Three (3) to Four (4) years of negotiating with vendors regarding software/hardware agreements
Proficient in Software licensing and hardware terminology
Experience using a network discovery tool such as ServiceNow, BMC Client Manager, or Microsoft SCCM
Proficient in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio)

Certification
IAITAM Certified Software Asset Manager (CSAM)
IAITAM Certified Hardware Asset Management Professional (CHAMP)