Office Specialist II

Job Duties:

• Provide inventory, assembly, and shipping support for programs. Activities may be
  conducted for both small and bulk quantities. Examples include, but are not limited to:
  • Assist with the intake, inventory, and storage of incoming shipments for items
    such as books, printed flyers, and other program supplies.
  • Carry out pre-assembly preparation of materials, including stickering books
    (adhering stickers to the inside cover of books in large volumes)
  • Assist with assembly, packaging, and other preparation for outgoing shipments
    including program kits and book orders
• Provide clerical support for a variety of youth services and library development
  programs. Examples include, but are not limited to:
  • use mail merge to print and assemble labels, letters, and other mailing information
  • prepare purchase orders, receiving forms, and other administrative paperwork
• Assist with answering the agency’s main phone and directing phone calls (low volume),
  and assisting walk-in customers (low volume)
• Other duties or projects may be assigned based on the experience, skills and interests of
  the candidate.

Skills Required:

• Proficient in Microsoft Suite, particularly Microsoft Excel, Microsoft Word, and mail
  merge functions.
• Physical requirements include the ability to independently or with accommodation move between rows of shelves or pallets to retrieve items, bend over, lift and carry items weighing up to 35 pounds, carry out repetitive movements, and push wheeled carts weighing up to 100 pounds.
• Good interpersonal skills, including: the ability to take, clarify, and follow instruction;
  and to work with people in a variety of positions within the agency, including managers,
  program leads, and clerical and fiscal personnel.
• Ability to simultaneously track and manage a variety of tasks for a variety of projects,
  and to maintain flexibility and responsiveness in carrying out assignments