Procurement Associate

About the job

Candidates are required to have a strong Procurement background- purchase orders/ writing SOWs/ managing vendors and parts/ contracts/ fixed bids/ accruals, etc.

SAP & Coupa systems experience is required.

ISN systems experience is preferred, but can be trained onsite if they don't have experience.

Job Duties:

• Enter requisitions on behalf of mill support team for MRO, services, capital equipment and operating supplies.

• Work with Mill Stores team to transport parts and equipment to final location in the Mill

• Secure parts staging areas in the mill and stage parts for capital projects

• Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received

• Work with appropriate procurement personnel to help expedite parts, find alternate parts, submit invoices and address any service issues

• Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.

• Complete contractor safety orientation with contractors prior to starting a new job

• Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level

• Pull daily report of parts pulled from Stores to ensure warranties are executed as available

• Work with Mill host to complete contractor evaluations after completion of a job

• Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget

• Work with Mill Finance manager to forecast monthly expense spending

• Implement Mill cost controls to ensure cost center owners approve spend before requisitioning

Qualifications:

• Excellent communication and interpersonal skills

• Ability to work with or experience in a Procurement/Purchasing role, preferably experience in a Mill location

• Experience working with contractor services (electrical, mechanical, HVAC, engineering)

• Experience writing scope of work (SOW)

• Understanding of different types of purchase contracts (T&M, Fixed Cost, GMax, Cost+) and when to use each type

• Knowledge of how to read a bill of materials and validate parts received match

• Experience working with vendor front offices to resolve issues (safety training, invoicing, quality of services, etc)

• SAP expertise is a must. Coupa and Marketplace are desired.

• Ability to work with a variety of mill functions (engineering, maintenance, operations)

• Ability to work with corporate functions (US and International)

• Basic understanding of finance principles (authorized, committed, spent, NPV, ROI)