Project Coordinator

Description: The Department of Aviation is seeking a Project Coordinator to manage and coordinate the IT Governance project intake process.

Duties and Responsibilities:

• Coordinate IT project activities to support project governance, including on boarding new projects, managing updates, and status reporting.
• Ensure appropriate utilization of company resources.
• Manage and support monthly governance board meetings.
• Compile project status reports and schedules.
• Organize and manage project review board meetings.
• Identify and resolve technical problems.
• Ensure proper documentation of all project phases.
• Provide analytical and administrative support to managers for assigned projects.
• Monitor project progress, assess risks, and document project logs.
• Present interim results and cooperate with management, customers, and steering committees.
• Set up and manage Governance Board Meetings (PRB, ARB, Steering Committees).
• Interact with various teams to coordinate project activities.
• Maintain work operations continuity by documenting needed actions and discovering irregularities.
• Assist in project design, development, and change order management.
• Attend project meetings, follow up on outstanding tasks, and develop project reports.
• Analyze and resolve project issues promptly.
• Review contract requirements and process invoices in a timely manner.
• Hand over project results and prepare final project reports.

Experience/Requirements:

• 3-5 years of experience in a similar position.
• Strong written and verbal communication skills.
• Organizational and leadership skills.
• Ability to manage a diverse workload and track multiple work activities.
• Ability to direct and lead the work of others.
• Highly accountable with a focus on producing high-quality deliverables and meeting deadlines.
• Entry-level knowledge of MS Project Professional and SharePoint.
• Entry-level knowledge of project management practices.