Project Manager

Key Responsibilities

• Manage and participate in the roll out of a new statewide SaaS application called AssetWorks Facility Management Software.
• Collaborate with the software contractor to onboard DAS and DESPP onto a SaaS application that will be used for tracking and managing assets in state facilities.
• Provide weekly reports and updates to the DAS Business Lead and BITS (Bureau of Information Technology Solutions) project lead.
• Responsible for keeping the implementation in-scope, on schedule, and on budget while adhering to deadlines and managing risk.
• Assist state personnel with software configuration, document the As-Is process, scribe meeting notes and action items, participate in data mapping activities, quality assurance, and user acceptance testing.
• Will coordinate training efforts in conjunction with software contractor.

Specific Services Required:

• Work with SaaS vendor PM to execute agreed upon Statement of Work to implement AssetWorks software.
• Establish governance model, policies and procedures to manage the project.
• Schedule and track work across functions and organization boundaries.
• Schedule and track all training with agencies. Oversee all project artifacts, including project profile, project plan, WBS, project management plan, project summary, solution alternatives, cost benefit, risk analysis, and change management using industry standard PM tools.
• Follow and report on project plan outlined in the AssetWorks SOW.
• Scribe all meeting notes/action items for distribution to the project team and follow through on action items to ensure timely resolution of open pending items.
• Meet with Agency users and stakeholders to collaborate and document the As-Is business process.
• Write test cases based on SME input.
• Participate in data mapping activities, quality assurance, and user acceptance testing.
• Coordinate with Agency business users, BITS, 3rd party facility managers, and software vendor.
• Assist System administrator with enterprise guidelines and governance for AssetWorks.
• Tightly monitor State deliverables, project scope, and budget to ensure the project is delivered within scope, on-budget and on time.
• Coordinate with BITS on Single Sign-On and MFA integration and any other BITS. Requirements.
• Participate in project kick-off, decision-end point, and project status meetings; review status reports; develop and deliver project presentations and updates to DAS/BITS management and Agency Executive Sponsors.
• Manage and store all project artifacts in a central repository and ensure document provided throughout the project will meet the needs for post Go-Live support.
• Document the project post-Go Live support plan in partnership with the vendor and hand it off to BITS support team as part of project close out activities.

Required Skills/Experience:

Proposed candidate should have a minimum two (2) years of Project Management and two (2) years Business Analysis experience, including:

• Experience in project planning & initiation, team management, technical & vendor coordination, and implementation of SaaS business solutions.
• Experience in executing projects using project management and full systems development methodologies and best practices.
• Experience in developing and maintaining project profiles, project management plan, project plan & WBS, solution alternatives, and risk analysis.
• Experience in developing functional, non-functional and technical requirements; business process model; gap analysis, system general and detailed design, requirements traceability matrix, test cases, test strategy & plans.
• Experience with change management activities, working collaboratively with business and technology owners, subject matter experts, software vendor and end users in successful implementation of the systems.
• Experience coordinating vendor and business staff schedules and setting up Remote MS Teams meetings as well as onsite/hybrid Outlook meetings.
• Experience training and mentoring agency staff.
• Experience with Asset Management solutions would be beneficial.
• Proficient in MS Office tools, such as, MS-Project, MS-Visio, PowerPoint, Excel and Word.
• Proven leadership skills, along with excellent multi-tasking, organizational, negotiation, communication and interpersonal skills.
• Ability to meet tight deadlines and adapt to changing priorities