Staff Aug Data Center Door Upgrade RFI Coordinator

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 Staff Aug Data Center Door Upgrade RFI Coordinator

Remote Job |   2023-01-31 14:04:45

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Job Code : SD-002

Hi All, 

Role: Staff Aug Data Center Door Upgrade RFI Coordinator

LOCATION:         Pierre, SD, or Remote. The interview process will begin with a virtual meeting. The State may require an on-site interview if a candidate is selected for a second interview. 

 DURATION:        6 to 8 months; may be extended or terminated based on contractor performance and State needs.

 REPORTS TO:     Tom Wempe and interfaces with senior leadership to provide status updates on a scheduled basis. 

RESOURCES:       This project will require 300 to 400 hours in a 6-to-8-month period. An average week could fluctuate between 8 and 20 hours depending on workflows, resource experience, and vendor requirements.

Candidate must have a reliable internet connection.

RESPONSIBILITIES/DUTIES

• Gather, document, and organize technical/IT RFI responses from vendors.
• Score and track initial information from vendors according to predetermined RFI requirements.
• Coordinate, take minutes, and perform selection criteria tracking for first-pass reviews to select a short list of door security vendors meeting the State’s standard required.    
• Attend, take minutes for, and perform selection criteria tracking for second-pass reviews using the State’s standard technology and vendor review process.  
• Coordinate weekly meetings with State employees, subject matter experts, and leadership weekly during the selection, coordination, and project implementation phases.
• Ensure high-quality preparation and production of all written materials. 
• Fill out and cross-reference the evaluation/scoring criteria and matrix for each RFP for comparative scoring reviews.
• Develop and maintain a project plan for the statewide implementation of the selected vendor’s door security system and related tasks such as training and follow-ups. 
  • Assure the State’s project plan and the selected door security vendor’s project plan remain in sync for deliverables, client site visits, training dates, etc.  
• Capture minutes from meetings with vendors and stakeholders.
• Participate in bi-monthly and monthly status reports.
• Draft communications to clients, including but not limited to notifications and follow-up surveys, to confirm work is done correctly and gauge client satisfaction.

QUALIFICATIONS

• Bachelor’s degree, diploma, or equivalent experience in Communications, Business Administration, Information Technology, or relevant field.
• Strong, proven organizational and project management skills.
• Strong interpersonal skills that create a positive work environment and gain the trust of colleagues.
• Good written and verbal communication skills.
• Results-driven with a desire to work in a fast-paced environment.

EXPERIENCE

• Experience writing technical documentation, project plans, status reports, and other communications. 
• Experience utilizing technical/IT RFI or RFP evaluation/scoring criteria and matrix for RFPs and/or RFIs, etc.
• Experience facilitating the evaluation/scoring process with multiple scoring members for technical/IT RFPs, RFIs, etc.
• Ability to communicate with people across the organization at all levels.
• Skilled at holding vendors accountable for timelines, deliverables, and costs.
• Good written and verbal communication skills.
• Performs functions with minimal supervision.